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If your company doesn’t have a solution for backing up your Microsoft Office 365 data at all times — and making sure you can retrieve lost data immediately — you should consider the risk this is creating every day for your business.

If any of your mission-critical Exchange, OneDrive, or SharePoint data were irretrievably lost, how long would you have to find some type of workaround before your company’s operations started to suffer? How long before the data downtime began to affect your revenue? Your reputation? Your compliance with data laws?

Keep in mind, it’s not only large-scale disasters that could send you searching frantically for a backup copy of your Office 365 data. Below we’ll describe a few everyday scenarios in which your company will be grateful for having an Office 365 backup and recovery solution.

And in case you’re wondering, Microsoft itself offers no guaranteed backup of your office 365 data.

An employee deletes a SharePoint file but doesn’t realize it right away.

Let’s say an employee in your company accidentally deleted a SharePoint file from his team site four months ago. He didn’t discover his mistake until today, when he tried to locate the doc to review with coworkers.

According to Office 365’s retention policy, when you delete a file or folder from your account, the system will keep that data in the recycle bin for 90 days. After those 90 days are up, your data is permanently deleted, and the odds are low that Microsoft will be able to retrieve it for you.

With a cloud-to-cloud Office 365 backup solution:

Now imagine instead that your company has a cloud-to-cloud solution for Office 365 backup.

Instead of running through the office screaming, the employee simply calls your company’s Office 365 administrator, who logs into the backup portal and restores the missing file directly to its original location. Within minutes, your employee is reviewing the document with his team.

See how easy it is to back up your Office 365 data with OffsiteDataSync.

Someone in your company gets hit with ransomware.

In this scenario, your employees regularly collaborate on projects in OneDrive. Whenever an employee edits a shared file, the updates automatically sync to everyone’s system. Now, someone in the company gets hit with ransomware, which infects all of that person’s files. Worse, the encrypted OneDrive files are automatically synced across your Office 365 account. Suddenly, the “current” versions of everyone’s shared OneDrive projects are all locked thanks to the ransomware attacker.

If you have no Office 365 backup solution, your options here are limited. You could locate earlier versions of all infected files and restore those. But how much data will you lose by going back a version? And for how many files will you need to do this exercise? Dozens? Hundreds? Thousands? How much of your employees’ time and effort will this require?

You could also pay the attacker to release your files. Many companies find themselves under such pressure to retrieve their data that they take this option. But how can you be sure the hacker will even decrypt your data after you’ve paid the ransom? Moreover, couldn’t making the payment encourage more attacks?

With a cloud-to-cloud Office 365 backup solution:

If you were backing up your Office 365 environment, this ransomware attack wouldn’t disrupt your company’s access to your OneDrive data for more than a few minutes.

With the right cloud-to-cloud solution, you’d be backing up your Office 365 data as frequently as you wanted, replicating those backups to several geographically distributed data centers, and you could immediately restore your files from any of these backup sites by simply logging into your backup portal online.


An audit or business dispute requires old Exchange emails — and you can’t find them.

Finally, consider what would happen if some type of event required your company to produce hundreds or thousands of old emails. It could be a standard audit by your industry’s regulators. Or maybe a lawsuit or a business dispute. Whatever the case, imagine you needed to retrieve Exchange emails dating back three, five, or even seven years.

The problem is, the standard Office 365 retention policy is to keep your inbox data at most two years, before moving that data to archives. Adding to the challenge: Your employees might have deleted many of these emails, perhaps years ago. That would likely make those Exchange files permanently removed from Microsoft’s cloud — and irretrievable to you.

With a cloud-to-cloud Office 365 backup solution:

If you had the right Office 365 backup solution, you could be saving these files for whatever retention period you selected — up to forever.

Don’t leave your mission-critical data vulnerable one more day.

Speak with a trusted Office 365 data protection expert.